Administrative Officer

1. Maintain front office cleanliness
• Ensure that the reception, conference areas are clean and tidy at all times.
• Ensuring that the office is clean and clear of an stored materials, equipment, or other debris that is not actively in use

2. Telephone reception 
• Answer the main telephone for ENV and international partner organizations in accordance with ENV standards
• Take and deliver messages for people that ENV and partner staff that are not present
• Send and receive faxes
• Train other staffs to answer the ENV main telephone when the Admin Office is out of officer for her duty.

3. Visitor reception
• Professionally greet visitors of ENV and partner organizations
• Ensure ENV security requirements in terms of office access and escort requirements

4. Personnel assistance
• Maintain and manage up to date personnel files on all ENV staff 
• Follow up staff birthday and send e-card. Organize monthly staff birthday party
• Produce monthly insurance statement with inputs provided by Administrative Manager 
• Maintain accurate attendance records for all ENV staff.

5. Office supply inventory
• Ensure that ENV maintains an adequate stock of office supplies, printer cartridges, paper, and other required supplies in order to ensure that materials are available when in need.
• Maintaining equipment in the office and maintenance records for all ENV capital equipment
• Manage & update the computer assignment and maintenance system for all ENV-owned computers. 
• Maintain and update ENV non-computer list and provide an updated monthly report to the management board.
• Ensure that drinking water is available in the office at all times. Coffee and tea is available in the office as well for visitors

6. Communications
• Communicate regularly with the direct supervisor and management team 
• Assist the communications department in organizing, preparing, and executing distributions of ENV materials 
• Maintain a log of documents and materials that are sent out by ENV

7. Others 
• Manage ENV resources & store
• Producing by the 1st of each month the ENV Master schedule
• Make weekly trips to the post office to collect and send mail and parcels
• Complete other duties and assignments as specified by Office Manager & ENV Management Board

• Vietnamese
• College degree with good English is preferred
• Having administrative experiences
• Honest, careful and ability to pay attention to details and carry out work accurately as assigned.
• Time management 
• Ability to work independently with limited supervision, take initiative
• Good communications skills and able to communicate and work with others
• Computer literacy: Word, Excel, Internet. 

• Long-term contract 
• Opportunity to learn new skills and open knowledge.
• Mixed English-speaking work environment
• Opportunity to work closely with foreign and national experts 
• Open for growth at ENV