Trợ lý Hành chính

-       Support and perform all administrative tasks assigned by the Principal and Office Manager to ensure daily smooth operations of the Middle/High school.

-       Translate Principal’s message to parents and documents from English to Vietnamese; maintain confidentiality of all sensitive material and information.  

-       Input data of Middle School into school computer systems (e.g. WCBS, class-list and shared folders on the server), including updating attendance information for both students and staff, exclusion information and registering new students.

-       Coordinate with Registrar in recording luncheons on the daily basis.

-       Coordinate with Registrar and Bus coordinator in receiving middle school students in the morning and send–off in the afternoon. Record bus arrival time, MS student check-in number and concerned issues daily.

-       Support Middle/High School teachers and students with daily requests (moving furniture, locker key, purchasing, etc).

-       Coordinate with Admin Department and supplier in purchasing items as requested by Middle/High school sections (e.g. monthly stationery).

-       Prepare Task Request, Purchase Order and Payment Request.

-       Visit authorities and departments to submit/collect documents as assigned.

-       Undertake general office duties to include: opening and sorting of post; filing; photocopying; maintaining office diary; monitoring/ordering of stationery as required.

-       Answer the telephone (take messages where necessary), record pupils and visitors of school during the day. This may involve pupil collection/delivery to classrooms.

-       Ensure the school office area is welcoming, neat and tidy. Ensure all school files are kept updated, tidy and in good order.

-       Attend training relevant to duties and responsibilities as outlined in this job description.

-       Execute other administrative tasks assigned by the Office Manager.

-       Native Vietnamese, fluent in English.

-       Experience and proven knowledge of ability to effectively use the computer as a tool for a variety of functions. Familiar with Words, Excel, Google apps (Forms, Sheets, Drive), Gmail and Internet in general.

-       Experience in administration, customer service, admissions in an educational environment will be advantaged.

-       Hardworking, detail-oriented, team player. 

- Competitive salary (6.000.000 – 8.000.000 VND)

- Health Care & Insurance Benefit for Employees

- Stable, international and friendly working environment