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Hà Nội,
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Reports to: Deputy Project Manager
Coordinates with: Team members
Department: Schools Elite (SE)
Schools Elite provides teaching services directly to Kindergartens and Primary schools in Hanoi. The post holder works directly under the supervision of Deputy Manager to complete the following tasks:
* OBJECTIVE OF THE POSITION
To assist Deputy Project Manager to handle all of admin works related to the office and the schools, academic admin works included (but not limited to) legal documentations and accounting tasks ( budget control, cashier and payment follow-up)
*KEY PERFORMANCE INDICATORS - KPIs
- Manage well admin works (40%)
- Manage well legal admin work and documentation (30%)
- Manage well tuition fee follow up, cashier/accounting task support and budget control (30%)
* BASIC FUNCTIONS & RESPONSIBILITIES
Under the supervision of the Deputy Operations Manager, the post holder will be responsible for the following tasks, including but not limited to:
1. Manage all of the admin works:
- Be responsible for all of purchasing tasks in the office to make sure all of the tasks done properly and follow to the company’s policy
- Be responsible for supporting Academic/ Operation team with logistics purchasing for student’s projects
- Be responsible for managing petty cash efficiently and make sure it is used under the proper purposes
- Work proactively with the suppliers to get the best quality of the products with the best price within the timeline and payment clearance within the deadline.
- Be responsible for checking all of the facilities (including printers, photocopy machines, computers, office furniture..) in a good condition or get it repaired/replaced under the time effectiveness
- Support to work with the landlord to handle the payment tasks and other works related.
- Other tasks per assigned
2. Manage legal admin work
- Be responsible for preparing all of documentations to submit for licences or under purpose of investigation or school’s/ other authorities request
- Be responsible for all of the legal documents in updated and correct status and submitted within the deadline
- Be responsible to record and profile all of legal documentations, documentations applied for licences and other relevant documents in a safe and confidential place.
- Other tasks per assigned
3. Support accounting/cashier tasks
- Support to control the approved budget
- Support with transactions about related fees included in cash
- Support with tuition fee follow up
- Manage books and stationery storage
- Profile all of related documents in a safe and confidential condition
- Other tasks per assigned
* EXPECTED OUTPUTS OF THE JOB
• Meet agreed targets on task’s outcomes and timelines
• Achieve accuracy in all types of reports and legal documents
• Achieve the effectiveness in working with different suppliers
• Achieve high level of manager’s satisfaction
* DECISION MAKING
• Delegated and assigned by the line manager(s) according to the job assignments.
* SIGNING AUTHORITY
• Delegated and assigned by the line manager(s).
* QUALIFICATION REQUIRED
• Knowledge:
- Appropriate University degree (Bachelor degree in Foreign Trade or Economics or English is preferable)
• Experience:
- At least 2 year experience in similar job
- Experience in education, customer service, hospitality fields
• Other:
- Work well under pressure and handle stress
* GENERAL SKILLS REQUIRED
• Excellent English skills: Good communication in both English & Vietnamese
• Excellent communication and presentation skills;
• Excellent English translation and interpretation;
• Excellent interpersonal skills and a collaborative working manner;
• Teamwork skills;
• MS Office: Good at Excel/Word
* REPORTING LINE
• Admin report directly to the Deputy Manager on implementation process.
* WORKING TIME
• 40 hours/week
• Working hours: 8:30 – 12:00 and 13:30 – 18:00 from Mondays to Fridays
• Working at weekends or overtime during weekdays might be requested up to the job’s requirements.
Language Link Vietnam is a part of multi - national Language Link Group with our head office in Kensington, London and over 120 schools worldwide. Over the last 30 years we have been growing with our belief in the values that education brings to people.
